Tendering and Estimation Manager – MEP & Facilities Projects

Kingdom of Saudi Arabia (KSA) Tendering and Estimation Manager – MEP & Facilities Projects KSA Competitive + benefits Full Time 10+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Tendering and Estimation Manager – MEP & Facilities Projects Employee Type Full Time ( On Site ) Date Posted 27 Feb, 2025 Apply This Job Desired Skills Certification in SAP Ariba / Oracle Fusion Cloud Procurement. Certification or formal training in BICSc standards. Experience in high-profile facilities or mega-projects in the Kingdom of Saudi Arabia. Job Summary We are seeking an experienced and detail-oriented Tendering and Estimation Engineer specializing in Mechanical, Electrical, and Plumbing (MEP) and Facilities Management projects. The ideal candidate should have in-depth knowledge of bidding processes, material and manpower quotation preparation, and a strong understanding of the KSA market. Experience with SAP Ariba and the British Institute of Cleaning Science (BICSc) standards for soft services rate calculation is essential. Job Responsibilities : Tender Preparation: Lead the preparation of technical and commercial proposals for MEP and Facilities Management projects, ensuring alignment with client requirements, project specifications, and industry standards. Estimation & Costing: Prepare accurate and competitive estimates, including material, equipment, labor, and subcontractor costs for MEP systems, facilities management, and soft services. Material & Manpower Quotation: Develop comprehensive material and manpower quotations, taking into account local market prices, labor rates, and Saudization requirements. Bid Management: Coordinate with various internal departments (procurement, engineering, HR) to gather relevant information for bids, ensuring all proposals meet client deadlines. SAP Ariba: Utilize SAP Ariba for sourcing, procurement, and tender management processes, including supplier relationship management and cost analysis. BICSc Standards: Apply BICSc standards to calculate accurate rates for soft services (e.g., cleaning, waste management) within facilities projects, ensuring compliance with international best practices. Risk Assessment: Identify project risks related to costs, schedule, and resources, and develop mitigation strategies to enhance bid success. Documentation: Prepare detailed bid documentation, including technical specifications, drawings, RFP, RFQ, IFB, BOQs, and compliance statements for submission. Client Interaction: Engage with clients during tender clarifications, presentations, and negotiations to ensure alignment of project scope and tender deliverables. Market Research: Stay updated on market trends, pricing strategies, and regulatory changes in the MEP and Facilities Management sectors in KSA. Costing Optimization: Review and analyze cost structures for materials, labor, and equipment to optimize profitability while maintaining quality and compliance with regulations. Higher Management Approvals: Interact with higher management to present bids and obtain necessary approvals before submission to ensure alignment with company objectives and financial strategies. Follow-up:Track and manage bids after submission, including attending client meetings for bid clarifications, negotiations, and feedback. Reports: and maintain Key performance indicators (KPIs) for bid success include win rate, bid-to-win ratio, proposal conversion rate, bid compliance rate, client satisfaction score, time-to-bid, cost of bid, and value of won bids. These metrics assess competitiveness, efficiency, proposal quality, client satisfaction, responsiveness, resource allocation, and business impact, enabling comprehensive bid performance evaluation and improvement. Job Requirements : Bachelor’s Degree in Engineering (Mechanical & Electrical). Total 10 Years of experience with minimum 5 years of experience in tendering and estimation within MEP and Facilities Management projects in KSA. Strong understanding of SAP Ariba for procurement and bid management. Familiarity with BICSc standards for soft services rate calculation. Proven track record of preparing competitive tenders and cost estimates for MEP and facilities projects. In-depth knowledge of local KSA market, suppliers, and Saudization requirements. Excellent communication and negotiation skills. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software. Ability to work under tight deadlines and manage multiple tenders simultaneously. Job Title Tendering and Estimation Manager – MEP & Facilities Projects Qualification 10+ Years Experience Share This Job : Facebook Twitter Youtube

Tendering and Bidding Engineer – MEP & Facilities Projects

Kingdom of Saudi Arabia (KSA) Tendering and Bidding Engineer – MEP & Facilities Projects KSA Competitive + benefits Full Time 5+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Tendering and Bidding Engineer – MEP & Facilities Projects Employee Type Full Time ( On Site ) Date Posted 27 Feb, 2025 Apply This Job Desired Skills Experience with large-scale MEP and Facilities Management projects in KSA. Familiarity with SAP Ariba or similar bidding platforms. Basic understanding of procurement processes and vendor management. Job Summary We are looking for a proactive and detail-oriented Tendering and Bidding Engineer with at least 5 years of experience in preparing tendering documentation for Mechanical, Electrical, and Plumbing (MEP) and Facilities Management projects. The ideal candidate will have a solid understanding of tendering processes, including the preparation of Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bid (IFB), and Bills of Quantities (BOQs). The candidate will support the senior team in preparing competitive proposals aligned with client requirements and project specifications. Job Responsibilities : Tender Documentation Preparation: Assist in the preparation and submission of tendering documents, including RFPs, RFQs, IFBs, and BOQs, for MEP and Facilities Management projects. Cost Estimation Support: Contribute to the preparation of material and manpower quotations by gathering relevant data and ensuring accurate pricing in alignment with project requirements. Document Coordination: Coordinate with internal departments (procurement, engineering, HR) to collect necessary inputs for tender documents and ensure all required documentation is complete and compliant. Bid Compilation: Support the compilation of technical and commercial bid proposals, ensuring that all information is accurate and meets client expectations. Vendor Coordination: Communicate with suppliers and subcontractors to obtain competitive pricing for materials, equipment, and services, ensuring alignment with project timelines and budgets. Compliance with Standards: Ensure that all tender submissions adhere to relevant industry standards and local regulations in KSA, including Saudization requirements. Risk Analysis: Assist in analyzing project risks related to cost, schedule, and resource allocation, contributing to the development of risk mitigation strategies. Market Research: Conduct research on current market trends, including pricing for materials and services, to ensure bids are competitive. Client Interaction: Provide support during client meetings to clarify bid documents, respond to queries, and address technical or commercial concerns. Follow-up: Assist in tracking the progress of submitted bids, including attending client clarifications and negotiations as needed. Job Requirements : Bachelor’s Degree in Engineering (Mechanical, Electrical) Minimum 5 years of experience in preparing tendering documentation (RFP, RFQ, IFB, BOQs) for MEP and Facilities Management projects. Familiarity with cost estimation for MEP systems and facilities management services. Strong understanding of tendering processes and documentation standards. Knowledge of the KSA market, including local suppliers and Saudization requirements. Excellent attention to detail and strong organizational skills. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and tender management tools. Ability to handle multiple tasks simultaneously and work under tight deadlines. Job Title Tendering and Bidding Engineer – MEP & Facilities Projects Qualification 5+ Years Experience Share This Job : Facebook Twitter Youtube

Soft Services Manager

Kingdom of Saudi Arabia (KSA) Soft Services Manager KSA Competitive + benefits Full Time 10+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Soft Services Manager Reports To Facilities Director / Operations Manager Date Posted 27 Feb, 2025 Apply This Job Desired Skills Leadership and Team Management Health & Safety Compliance Client Focus and Relationship Management Budgeting and Cost Control Attention to Detail Problem-Solving and Decision-Making Job Summary The Soft Services Manager is responsible for overseeing the day-to-day operations of soft services (Waste Management, Commercial Cleaning & House Keeping, Façade Cleaning Services, Catering & Pantry Services, Landscaping & Pest Control) ensuring compliance with company standards and statutory regulations. The ideal candidate will be BICSc-certified as an Assessor Trainer, with proven experience in developing training modules and ensuring the highest standards of health, safety, and hygiene in accordance with company and legal requirements, including COSHH regulations. Good understanding of CMMS / CAFM Good knowledge of quality standards like ISO 9001, ISO 14001 and OHSAS 18001 Job Responsibilities : Management of Soft Services: • Oversee the day-to-day running of site soft services, including catering, cleaning, and hygiene services, ensuring all services meet the agreed quality standards. • Manage and lead the soft services team to deliver exceptional service to clients and stakeholders, with a focus on customer satisfaction. Training & Development: • Develop and implement comprehensive training modules for soft services staff, ensuring they are aligned with industry best practices and compliant with BICSc standards. • Preparation of site standard operating procedures (SOPs) • Train and assess team members in soft services skills, health & safety, and company procedures, acting as an in-house BICSc Assessor Trainer. Compliance & Health and Safety: • Ensure full compliance with statutory regulations, company policies, and procedures, including safe systems of work, health and safety protocols, hygiene standards, fire safety, and COSHH (Control of Substances Hazardous to Health) requirements. • Conduct regular audits and risk assessments to monitor compliance and identify areas for improvement. Resource & Budget Management: • Manage resources, including staffing levels, materials, and equipment, to ensure the efficient and cost-effective delivery of services. • Monitor and control budgets, ensuring all soft services are delivered within the agreed financial constraints. Stakeholder Management: • Collaborate closely with internal teams, clients, and suppliers to ensure that soft service requirements are consistently met and exceeded. • Address and resolve client concerns, ensuring timely and effective solutions are implemented. • Coordinates closely with Client / Help Desk personnel to identify soft service’s needs & actions as appropriate • Provides documentation/coordination support for the procurement, deployment & mobilization of additional works Job Requirements : BICSc Assessor Trainer Certification (essential). Proven experience in developing and delivering training programs. Client-focused mindset with the ability to manage client relationships and ensure satisfaction. Excellent leadership and team management skills, with the ability to motivate and direct teams effectively. Proficient in using MS Office and CAFM and CMMS systems software. Minimum 10 years of experience in managing soft services (Waste Management, Commercial Cleaning & House Keeping, Façade Cleaning Services, Catering & Pantry Services, Landscaping & Pest Control) with a focus on compliance and team development. Experience in preparing and implementing training modules for staff in line with BICSc standards. Job Title Soft Services Manager Qualification 10+ Years Experience Share This Job : Facebook Twitter Youtube

QHSE Manager

Kingdom of Saudi Arabia (KSA) QHSE Manager KSA Competitive + benefits Full Time 10+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title QHSE Manager Reports To Facilities Director / Operations Manager Date Posted 27 Feb, 2025 Apply This Job Desired Skills Strong understanding of QHSE regulations and standards, including ISO 9001:2015 and health and safety legislation. Excellent leadership and team management skills, with the ability to motivate and direct teams effectively. Excellent organizational and documentation skills, with attention to detail. Leadership and team management abilities, including training and motivating staff. Strong communication and interpersonal skills, with the ability to work with a wide range of stakeholders. Strong communication and interpersonal skills, with the ability to work with a wide range of stakeholders. Problem-solving skills and the ability to implement corrective actions effectively. Client-focused mindset with the ability to manage client relationships and ensure satisfaction. Job Summary The QHSE Manager is responsible for implementing and maintaining Quality, Health, Safety, and Environmental management systems across all facilities management operations. Certified in ISO 9001:2015, IOSH, NEBOSH, and as an Internal Auditor, the QHSE Manager will assist the company in preparing the necessary documentation for certification, ensuring compliance with regulatory bodies, and overseeing the renewal of certifications. The role includes the development of site-specific SOPs, forms, formats, and training modules, ensuring that all are followed and consistently improved. Job Responsibilities : Certification & Compliance: • Prepare, implement, and maintain documentation and processes to ensure the company is certified in ISO 9001:2015, ISO 45001, and other relevant management systems. • Act as the key point of contact for external certification bodies, ensuring all documentation and processes meet certification requirements. • Oversee the renewal process for all QHSE certifications, ensuring compliance with legal and industry standards. Health, Safety, and Environmental Management: • Develop and implement site-specific Health, Safety, and Environmental management systems in line with legal and industry best practices. • Lead risk assessments, incident investigations, and hazard identification activities to ensure safe working environments across all sites. • Ensure all employees are trained and competent in relevant QHSE procedures, including fire safety, hazard identification, and accident prevention. Quality Management System: • Ensure the company’s Quality Management System (QMS) aligns with ISO 9001:2015 standards. • Conduct internal audits to verify the effectiveness of the QMS, identifying areas for improvement and ensuring continuous compliance. • Assist in the preparation and documentation of corrective and preventive actions following audit results or non-compliance incidents. Documentation & SOP Development: • Develop, implement, and maintain Standard Operating Procedures (SOPs) for all aspects of facilities management, ensuring alignment with QHSE standards. • Create and maintain necessary forms, formats, and checklists for QHSE processes, ensuring documentation is current and correctly used at all sites. • Regularly review and update all documentation to reflect changes in regulations, industry best practices, or operational improvements. Training & Awareness: • Develop and deliver training modules for staff at all levels, ensuring they understand and comply with QHSE standards, including emergency response, risk management, and site-specific protocols. • Conduct regular training audits to ensure all staff are up-to-date with mandatory QHSE training. • Foster a culture of continuous improvement in QHSE awareness across the organization. Monitoring & Reporting: • Maintain detailed records of all QHSE activities, including audits, incidents, corrective actions, and training. • Provide regular reports to senior management on QHSE performance, including key metrics and areas for improvement. • Ensure all incidents, near misses, and accidents are reported, investigated, and closed out with appropriate corrective actions in place. Compliance and Reporting: • Adhere to all company procurement policies and procedures. • Maintain accurate procurement records and documentation. • Prepare regular reports on procurement activities and performance. Job Requirements : ISO 9001:2015 Certification (Quality Management System). NEBOSH / IOSH Certified Internal Auditor Certification Bachelor’s degree in Mechanical / Electrical Engineering Minimum 10 years of experience in QHSE management within the facilities management. Proven experience in preparing documentation and leading successful certification processes with regulatory bodies. Experience in developing SOPs, forms, formats, and training modules for facilities management operations. Job Title QHSE Manager Qualification 10+ Years Experience Share This Job : Facebook Twitter Youtube

Procurement Officer

Kingdom of Saudi Arabia (KSA) Procurement Officer KSA Competitive + benefits Full Time 3+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Procurement Officer Reports To Procurement & Supply Chain Manager Date Posted 27 Feb, 2025 Apply This Job Desired Skills Conduct market research to identify cost-effective and high-quality products. Track and monitor the progress of orders to ensure on-time delivery. Ensure invoices are accurate and compliant with contract terms and SLAs. Assist in the development and maintenance of supplier contracts and agreements. Utilize SAP or Oracle ERP systems to create and manage purchase requisitions, purchase orders, and other procurement-related transactions. Job Summary We are seeking a highly motivated and experienced Procurement Officer to join our team within the facilities management sector. The successful candidate will be responsible for the entire procurement cycle, from creating Material Requisition Forms (MRFs) to ensuring timely delivery of goods that meet specifications, accurate invoice processing, and adherence to contracts and SLAs. This role requires proficiency in using ERP systems (SAP or Oracle) for raising requests and managing procurement activities. Job Responsibilities : Material Requisition and Sourcing: • Create accurate and detailed Material Requisition Forms (MRFs) based on internal requests and project requirements. • Source and identify potential suppliers for goods and services, considering quality, price, reliability, and delivery timelines. • Conduct market research to identify cost-effective and high-quality products. • Evaluate supplier proposals and negotiate contracts within established guidelines. Order Processing and Delivery: • Generate Purchase Orders (POs) and ensure timely dispatch to suppliers. • Track and monitor the progress of orders to ensure on-time delivery. • Coordinate with suppliers to resolve any delivery issues or discrepancies. • Inspect delivered goods to verify compliance with specifications and quality standards. Invoice Processing and Payment: • Verify invoices against purchase orders and delivery documentation. • Ensure invoices are accurate and compliant with contract terms and SLAs. • Process invoices for payment in a timely manner. • Resolve any invoice discrepancies with suppliers. Contract Management: • Assist in the development and maintenance of supplier contracts and agreements. • Monitor supplier performance against contract terms and SLAs. • Identify and escalate any contract breaches or performance issues. ERP System Management: • Utilize SAP or Oracle ERP systems to create and manage purchase requisitions, purchase orders, and other procurement-related transactions. • Maintain accurate and up-to-date records within the ERP system. • Generate reports and analyze procurement data as required. Supplier Relationship Management: • Build and maintain strong relationships with key suppliers. • Conduct regular supplier performance reviews. • Collaborate with suppliers to improve service levels and reduce costs. Compliance and Reporting: • Adhere to all company procurement policies and procedures. • Maintain accurate procurement records and documentation. • Prepare regular reports on procurement activities and performance. Job Requirements : Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. Minimum of 3-5 years of experience in procurement, preferably within the facilities management industry.   Proven experience in creating MRFs, managing purchase orders, and processing invoices. Strong understanding of contract terms and SLAs. Proficiency in using SAP or Oracle ERP systems for procurement activities. Excellent negotiation and communication skills. Strong analytical and problem-solving skills. Ability to work independently and as part of a team. Certification in procurement or supply chain management (e.g., CIPS). Experience in managing large-scale procurement projects. Job Title Procurement Officer Qualification 3+ Years Experience Share This Job : Facebook Twitter Youtube

Procurement & Supply Chain Manager (CIPS Certified)

Kingdom of Saudi Arabia (KSA) Procurement & Supply Chain Manager (CIPS Certified) KSA Competitive + benefits Full Time 6+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Procurement & Supply Chain Manager (CIPS Certified) Employee Type Full Time ( On Site ) Date Posted 27 Feb, 2025 Apply This Job Desired Skills Familiarity with green procurement practices and sustainability initiatives in supply chain management. Experience in facility management or a similar operational environment. Certification in Supply Chain Management (in addition to CIPS) or relevant industry certifications is a plus. Job Summary We are seeking a highly experienced Procurement & Supply Chain Manager, certified by CIPS (Chartered Institute of Procurement & Supply), to lead our procurement and supply chain operations. The ideal candidate will possess excellent knowledge of CAFM (Computer-Aided Facility Management), CMMS (Computerized Maintenance Management Systems), and ERP systems such as SAP or ORACLE. This role is crucial for ensuring efficient procurement, vendor management, and supply chain operations within our facility management company. Additionally, the successful candidate will be responsible for developing and maintaining Standard Operating Procedures (SOPs) for managing the procurement process for a facility management. Job Responsibilities : Develop and implement effective procurement strategies that align with company goals and optimize supply chain efficiency. Manage end-to-end procurement processes, including vendor selection, contract negotiation, and purchase order management, ensuring compliance with company policies and standards. Oversee the sourcing of materials, services, and equipment required for facility management operations, ensuring cost-effectiveness, quality, and timely delivery. Utilize CAFM/CMMS systems to track and manage inventory, maintenance schedules, and equipment lifecycles, ensuring accurate data and optimal resource utilization. Manage procurement processes through ERP systems such as SAP or ORACLE, ensuring seamless integration between procurement, finance, and operations departments. Prepare, implement, and maintain Standard Operating Procedures (SOPs) for managing the procurement process, ensuring clear, efficient, and compliant workflows. Establish and maintain strong vendor relationships, regularly evaluating supplier performance to ensure high standards of service and product quality. Monitor and manage inventory levels, ensuring the timely replenishment of critical supplies while minimizing excess stock. Collaborate with facility managers, maintenance teams, and other stakeholders to understand procurement needs and provide solutions that support operational efficiency. Conduct market research and cost analysis to identify opportunities for cost savings, vendor diversification, and process improvements. Ensure compliance with legal and regulatory requirements related to procurement and supply chain operations. Lead and mentor the procurement and supply chain team, fostering a culture of continuous improvement, collaboration, and high performance. Provide regular reports to senior management on procurement activities, supply chain performance, and cost-saving initiatives. Job Requirements : CIPS certification (Chartered Institute of Procurement & Supply) is required. Proven experience in procurement and supply chain management, ideally within the facility management or related industries. Proficiency in CAFM and/or CMMS systems for asset and inventory management (e.g., Maximo, FSI, etc.). Strong knowledge of ERP systems such as SAP or ORACLE for procurement, supply chain, and financial operations. Experience in preparing, implementing, and maintaining Standard Operating Procedures (SOPs) for procurement processes. Excellent negotiation, contract management, and vendor relationship management skills. Strong analytical and problem-solving abilities, with a focus on cost optimization and process improvement. Experience leading procurement teams and driving performance improvement initiatives. Excellent organizational skills, attention to detail, and the ability to manage multiple priorities. Strong communication and interpersonal skills to effectively work with internal stakeholders and external suppliers. Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. Knowledge of relevant industry regulations and compliance standards is a plus. Job Title Procurement & Supply Chain Manager (CIPS Certified) Qualification 6+ Years Experience Share This Job : Facebook Twitter Youtube

Health, Safety, and Environment (HSE) Officer

Kingdom of Saudi Arabia (KSA) Health, Safety, and Environment (HSE) Officer KSA Competitive + benefits Full Time 5+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Health, Safety, and Environment (HSE) Officer Reports To QHSE Manager Date Posted 27 Feb, 2025 Apply This Job Desired Skills Strong knowledge of local and international HSE regulations and best practices. Excellent communication and training skills, with the ability to influence a positive safety culture. Ability to conduct investigations and provide clear, actionable recommendations. Strong organizational and multitasking abilities, with a keen attention to detail. Proficiency in MS Office applications and HSE management software. Job Summary We are looking for a dedicated and experienced HSE Officer to join our facilities management team. The HSE Officer will be responsible for ensuring a safe and compliant working environment across all facilities under management. This role requires implementing, monitoring, and improving health, safety, and environmental practices to minimize risks and ensure adherence to local regulations, industry standards, and company policies. The ideal candidate will have a strong understanding of HSE principles and a proven track record of conducting safety audits, inspections, risk assessments, and providing training to staff. Job Responsibilities : Health and Safety Compliance: • Ensure compliance with all applicable local, national, and international health, safety, and environmental regulations. • Keep up to date with legislative changes and advise management on necessary actions to remain compliant. Risk Assessment and Hazard Identification: • Conduct regular risk assessments and identify potential hazards across all facility sites. • Develop and implement risk control measures to mitigate identified hazards. • Ensure that all corrective actions are tracked and completed in a timely manner. Safety Audits and Inspections: • Perform regular HSE inspections and audits to ensure that safety policies and procedures are adhered to at all facilities. • Identify unsafe practices or conditions and recommend corrective measures. • Maintain detailed reports of findings and ensure follow-up actions are implemented. Incident Investigation and Reporting: • Lead investigations of workplace accidents, incidents, and near misses to determine root causes. • Compile detailed incident reports, including lessons learned and recommendations to prevent recurrence. • Ensure all incidents are reported to the appropriate authorities as required by law. Training and Awareness Programs: • Develop and deliver HSE training programs to employees, contractors, and subcontractors to ensure they understand their responsibilities regarding health, safety, and environmental issues. • Promote HSE awareness through toolbox talks, safety drills, and other initiatives. Emergency Preparedness and Response: • Ensure emergency response plans are in place for all facilities, including fire evacuation procedures, first aid response, and emergency contact protocols. • Coordinate emergency drills and exercises regularly to ensure readiness. • Ensure that first aid kits, fire extinguishers, and other emergency equipment are inspected and maintained. Environmental Management: • Implement environmental policies to minimize the environmental impact of facility operations, including waste management, water conservation, and energy efficiency. • Monitor and ensure proper disposal of hazardous waste and chemicals. Accident Prevention and Safety Culture: • Promote a proactive safety culture across all levels of the organization. • Act as a role model for safe practices and encourage all employees to take ownership of safety in their respective roles. PPE Management: • Ensure that Personal Protective Equipment (PPE) is available, properly used, and maintained in good condition. • Conduct regular PPE checks and train staff on its correct usage. Documentation and Record-Keeping: • Maintain accurate records of all HSE-related documentation, including risk assessments, training records, incident reports, and audit findings. • Ensure timely and accurate reporting of all safety metrics and performance indicators to management. Job Requirements : Educational Background: • Bachelor’s degree or diploma in Occupational Health and Safety, Environmental Science, or a related field. • Relevant HSE certifications (e.g., NEBOSH, IOSH, OSHA) are required. Experience: • A minimum of 05 years of experience as an HSE Officer, preferably within the facilities management or construction industries. • Proven experience in conducting risk assessments, safety audits, and incident investigations. Additional Requirements: • Strong leadership and interpersonal skills to work effectively with different teams. • Ability to work in a fast-paced environment and manage multiple projects. • Commitment to maintaining high standards of health, safety, and environmental performance. • Ability to travel to various facility sites for inspections and audits as needed. Job Title Health, Safety, and Environment (HSE) Officer Qualification 5+ Years Experience Share This Job : Facebook Twitter Youtube

Hard Services Manager (Facilities Management)

Kingdom of Saudi Arabia (KSA) Hard Services Manager (Facilities Management) KSA Competitive + benefits Full Time 7+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Hard Services Manager (Facilities Management) Reports To Facilities Director / Operations Manager Date Posted 27 Feb, 2025 Apply This Job Desired Skills Excellent leadership and team management skills, with the ability to motivate and direct teams effectively. Strong problem-solving skills with the ability to diagnose and resolve technical issues efficiently. Client-focused mindset with the ability to manage client relationships and ensure satisfaction. Proficiency in MS Office and facilities management software. Job Summary We are seeking an experienced and dynamic Hard Services Manager with a strong background in pre-mobilization for facilities management projects. The ideal candidate will have in-depth knowledge of HVAC, High & Low Voltage Electrical, Fire Fighting, Plumbing & Pumps, Low Current Systems and Civil works. This role also requires experience in client interaction, raising invoices for MEP works, and ensuring client satisfaction. The Hard Services Manager will oversee technical aspects, manage teams, ensure smooth project mobilization, and drive operational efficiency across various facilities. The role also requires proficiency in CAFM (Computer-Aided Facilities Management) and CMMS (Computerized Maintenance Management Systems). The Hard Services Manager will be responsible for managing KPIs, maintaining PPM (Planned Preventive Maintenance) schedules, and driving operational efficiency across various facilities. Job Responsibilities : Pre-Mobilization: • Lead the technical planning and pre-mobilization activities for new facilities management projects, ensuring all hard services requirements are in place prior to project commencement. • Develop detailed pre-mobilization checklists, including resource allocation, equipment preparation, and staff scheduling for HVAC, High & Low Voltage Electrical, Fire Fighting, Plumbing & Pumps, Low Current Systems and Civil works. • Conduct risk assessments and prepare contingency plans to ensure readiness for all hard service components. Snag List Preparation: • Prepare detailed snag lists for facilities management projects, ensuring all outstanding works and defects related to HVAC, High & Low Voltage Electrical, Fire Fighting, Plumbing & Pumps, Low Current Systems and Civil works are documented and addressed before handover. • Liaise with contractors and service providers to ensure timely resolution of snag list items, ensuring quality control and compliance with project specifications. Client Interaction & Satisfaction: • Serve as the primary point of contact for clients regarding hard services, addressing any technical issues, concerns, or inquiries promptly and professionally. • Regularly engage with clients to assess their satisfaction with hard services delivery, ensuring that expectations are met or exceeded. • Resolve any disputes or concerns related to technical services, providing timely updates and solutions to maintain strong client relationships. Invoice & Payment Follow-Up: • Prepare and raise accurate invoices for MEP (Mechanical, Electrical, Plumbing) works completed, ensuring alignment with contractual terms and services rendered. • Coordinate with the finance team to follow up on payments with clients, ensuring timely collection of dues. • Maintain a detailed record of invoicing and payments, resolving any discrepancies or client queries related to billing. Technical Expertise: • Oversee the operation, maintenance, and troubleshooting of HVAC, High & Low Voltage Electrical, Fire Fighting, Plumbing & Pumps, Low Current Systems and Civil works across various facilities. • Provide technical guidance and support to maintenance teams for corrective and preventive maintenance activities in line with industry standards and regulations. • Monitor and evaluate the performance of all technical systems to ensure efficiency, safety, and compliance with local standards and best practices. Team Management & Training: • Lead and manage a team of technical staff, ensuring that all personnel are well-trained and equipped to handle complex maintenance and operational tasks. • Develop and implement training programs for the technical teams to enhance their skills in MEP systems, safety procedures, and operational best practices. • Ensure effective communication and coordination between technical teams and other departments. Budgeting & Cost Control: • Assist in the preparation of budgets for hard services, including forecasts for material and labor costs, preventive maintenance schedules, and repair works. • Monitor actual spending versus budget and implement cost-saving measures where possible, while maintaining high-quality standards. Compliance & Documentation: • Ensure compliance with local regulations, codes, and safety standards for all technical systems, including fire safety, electrical safety, and environmental standards. • Maintain accurate records and reports for all maintenance activities, inspections, and incidents. Job Requirements : Educational Background: • Bachelor’s degree in Mechanical / Electrical Engineering • Professional certifications in Facilities Management or PMP are a plus. Experience: • A minimum of 7-10 years of experience in facilities management with hands-on experience in pre-mobilization for large-scale projects. • Strong technical knowledge of HVAC, High & Low Voltage Electrical, Fire Fighting, Plumbing & Pumps, Low Current Systems and Civil works. • Experience in preparing and managing snag lists for technical projects. • Proven experience in client interaction, raising invoices for MEP works, and following up on payments. • Experience using CAFM and CMMS systems for managing and tracking maintenance activities. Additional Requirements: • Strong knowledge of health and safety standards, particularly in relation to mechanical and electrical services. • Ability to travel to different project sites as needed. • Strong communication and interpersonal skills to liaise effectively with clients and internal teams. Job Title Hard Services Manager (Facilities Management) Qualification 7+ Years Experience Share This Job : Facebook Twitter Youtube

Executive Assistant

Kingdom of Saudi Arabia (KSA) Executive Assistant KSA Competitive + benefits Full Time 6+ Years Experience Job Informations Location Kingdom of Saudi Arabia (KSA) Job Title Executive Assistant Employee Type Full Time ( On Site ) Date Posted 27 Feb, 2025 Apply This Job Desired Skills Experience working in a fast-paced corporate environment. Knowledge of business intelligence tools (such as Power BI or Tableau) is a plus. Strong problem-solving abilities with a proactive and solution-oriented approach. Job Summary We are seeking a highly skilled Executive Assistant with exceptional analytical capabilities to support our executive team. The ideal candidate will possess proficiency in Microsoft Excel, MS Access, and PowerPoint, and have experience creating detailed and insightful dashboards for management review. The role requires a combination of administrative support, data analysis, and project coordination, ensuring that the executive team has accurate and timely information for decision-making. Job Responsibilities : Provide administrative support to executives, including scheduling meetings, managing calendars, coordinating travel, and preparing reports. Use advanced Excel functions to create dynamic dashboards, reports, and data visualizations for management to review key performance metrics and business insights. Compile, organize, and analyze data in MS Access and Excel to support executive decision-making and strategic planning. Prepare and deliver high-quality presentations using PowerPoint, ensuring data and insights are communicated clearly to stakeholders. Assist management with the preparation, formatting, and revision of company forms, manuals, and handbooks to ensure they are up-to-date and aligned with company standards. Manage and organize documentation for the executive team, ensuring accessibility and compliance with company policies. Conduct research, gather data, and prepare comprehensive reports on business performance, operational trends, and other key indicators. Manage and prioritize multiple projects, ensuring deadlines are met and quality standards are maintained. Serve as a liaison between executives and internal teams, facilitating communication and collaboration on key initiatives. Assist with special projects and ad-hoc analyses as needed to support executive decision-making. Job Requirements : Proven experience as an Executive Assistant or similar role, with strong analytical skills. Proficiency in Microsoft Excel (including advanced functions such as pivot tables, VLOOKUP, macros) and experience creating dashboards for data reporting. Proficiency in MS Access for database management and data analysis. Strong PowerPoint skills, with the ability to create professional presentations. Excellent organizational and multitasking abilities, with a high attention to detail. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Bachelor’s degree in Business, Data Analytics, or related field is preferred. Job Title Executive Assistant Qualification 6+ Years Experience Share This Job : Facebook Twitter Youtube