Procurement Officer

Kingdom of Saudi Arabia (KSA)

Job Informations

Location

Kingdom of Saudi Arabia (KSA)

Job Title

Procurement Officer

Reports To

Procurement & Supply Chain Manager

Date Posted

27 Feb, 2025

Desired Skills

Conduct market research to identify cost-effective and high-quality products.
Track and monitor the progress of orders to ensure on-time delivery.
Ensure invoices are accurate and compliant with contract terms and SLAs.
Assist in the development and maintenance of supplier contracts and agreements.
Utilize SAP or Oracle ERP systems to create and manage purchase requisitions, purchase orders, and other procurement-related transactions.

Job Summary

We are seeking a highly motivated and experienced Procurement Officer to join our team within the facilities management sector. The successful candidate will be responsible for the entire procurement cycle, from creating Material Requisition Forms (MRFs) to ensuring timely delivery of goods that meet specifications, accurate invoice processing, and adherence to contracts and SLAs. This role requires proficiency in using ERP systems (SAP or Oracle) for raising requests and managing procurement activities.

Job Responsibilities :

Material Requisition and Sourcing:
• Create accurate and detailed Material Requisition Forms (MRFs) based on internal requests and project requirements.
• Source and identify potential suppliers for goods and services, considering quality, price, reliability, and delivery timelines.
• Conduct market research to identify cost-effective and high-quality products.
• Evaluate supplier proposals and negotiate contracts within established guidelines.
Order Processing and Delivery:
• Generate Purchase Orders (POs) and ensure timely dispatch to suppliers.
• Track and monitor the progress of orders to ensure on-time delivery.
• Coordinate with suppliers to resolve any delivery issues or discrepancies.
• Inspect delivered goods to verify compliance with specifications and quality standards.
Invoice Processing and Payment:
• Verify invoices against purchase orders and delivery documentation.
• Ensure invoices are accurate and compliant with contract terms and SLAs.
• Process invoices for payment in a timely manner.
• Resolve any invoice discrepancies with suppliers.
Contract Management:
• Assist in the development and maintenance of supplier contracts and agreements.
• Monitor supplier performance against contract terms and SLAs.
• Identify and escalate any contract breaches or performance issues.
ERP System Management:
• Utilize SAP or Oracle ERP systems to create and manage purchase requisitions, purchase orders, and other procurement-related transactions.
• Maintain accurate and up-to-date records within the ERP system.
• Generate reports and analyze procurement data as required.
Supplier Relationship Management:
• Build and maintain strong relationships with key suppliers.
• Conduct regular supplier performance reviews.
• Collaborate with suppliers to improve service levels and reduce costs.
Compliance and Reporting:
• Adhere to all company procurement policies and procedures.
• Maintain accurate procurement records and documentation.
• Prepare regular reports on procurement activities and performance.

Job Requirements :

Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
Minimum of 3-5 years of experience in procurement, preferably within the facilities management industry.
Proven experience in creating MRFs, managing purchase orders, and processing invoices.
Strong understanding of contract terms and SLAs.
Proficiency in using SAP or Oracle ERP systems for procurement activities.
Excellent negotiation and communication skills.
Strong analytical and problem-solving skills.
Ability to work independently and as part of a team.
Certification in procurement or supply chain management (e.g., CIPS).
Experience in managing large-scale procurement projects.

Kingdom of Saudi Arabia (KSA)